Managing Records with Effective Filing System

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Managing Records with Effective Filing System

Managing Records With Effective Filing System

Course Duration: 1 Day

Introduction

Without proper filing and record management, it can become huge expenses on time, emotions and productivity to any employee who did not manage this task well.

Course Objective

Upon completion of this program, the participants will be able to:

  • Manage and increase work productivity and performance
  • Establish important understanding and principles of filing and record management
  • Understand the impact of filing and record management on work productivity
  • Manage the office record effectively with simple and practical system
  • Develop knowledge and strategy on space management
  • Maximizing filing and records management with advanced technologies

Key Content

Module 1: Introduction to Filing and Record Management

  • Foundation of filing and record management
  • The importance of filing and record management
  • Principles of filing and record management
  • Understand the types of records to establish its importance

Module 2: The Whole Work of Filing System

  • Overview on the dynamic of filing systems and the application
  • The importance of planning and the filing process
  • Principles of Filing Administration
  • Filing and right labeling methods for ease of identification and retrieval

Module 3: 4RS Model of Record Management

  • Step by step guide on 4Rs Model (receive, route, retention, retrieve)
  • In tray and folder management
  • Principles of archiving and disposal of records
  • Introducing the off site record storage

Module 4: Storage Methodology and Space Management

  • Introducing different types of storage, storing methods and its relevance
  • Overview on the types of stationeries and equipment for filing
  • Overview on the types of storage fixtures and fittings for record storing
  • The importance of Space Management to define storage methodology

Target Audience

This course is suitable for all administrative personnel
 

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